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Role of a secretary Course outline

Language: English

Kind of delivery: Fully Online

Number of hours:
6-8 hours

Course duration:
5 weekly Zoom sessions

COURSE DESCRIPTION

The “Roles of the Chairperson/President/Chair” course is designed to provide participants with the thorough understanding of the roles and responsibilities, duties and leadership qualities required for effectively running MBO/CBO/Trade Union or informal group.

WHO THIS COURSE IS FOR?

This course is designed for IFWEA’s affiliated members who are currently involved as chair/president/chairperson/chief, as well as those who want to pursue a career in this field.

It is suitable for anyone seeking to enhance their skills and understanding of the role of a chair/president/chairperson/chief within an organization.

PRE-REQUISITES: WHAT ARE THE REQUIRED CRITERIA FOR ATTENDING THIS COURSE?

  • Educational Background: While there are no strict educational prerequisites, participants should ideally have a basic understanding of trade union and their positions and terminologies related to Trade Union movement.
  • Computer and Internet Access: As many courses nowadays are offered online or utilize digital resources, participants should have access to a computer with a stable internet connection. Basic computer literacy skills, including the ability to navigate websites, access online materials, and participate in virtual discussions or activities, may also be necessary.
  • Commitment to Learning: Attending the course requires a commitment of time and effort. Participants should be prepared to actively engage with course materials, complete assignments or assessments, and participate in interactive sessions or discussions.
  • Access to the Union or formal/informal group: As the course delves into the role and responsibility of the secretary, participants will be benefited if they are involve in some kind of union or group where roles are divided.

COURSE DURATION, NUMBER OF SESSIONS AND MODE OF DELIVERY

The course runs for 5 weeks as follows:

  • 5 Zoom meetings (1 hour and 30 minutes per Zoom meeting)
  • 4 Online self-studies as homework (1 hour per week)
  • Participation in a WhatsApp group of course participants and trainer

WHAT WILL YOU LEARN?

At the end of the course, you will be able to:

  • Gain a comprehensive understanding of a secretary’s definition, roles, and responsibilities.
  • Contribute personal experiences and insights into the role of a secretary, enhancing the collective understanding of the secretaries.
  • Learn about the adaptability skills for fulfilling the role of a secretary effectively

 

SESSION OVERVIEW

Session 1: Orientation & Definition of the Secretary

ONLINE LEARNING MODE: Synchronous session & Self-learning activities on the IFWEA Online Labour Academy
DESCRIPTION AND TOPICS: Participants will introduce themselves and will share their expectations from the course. Facilitators will share objectives and use of the course in their union, organization and group. Participants will share their understanding of the definition of a secretary
DURATION (minutes): 1 hour session & 1 hour for homework activities

Session 2: Structures of organisations and different types of secretaries

ONLINE LEARNING MODE: Synchronous session & Self-learning activities on the IFWEA Online Labour Academy
DESCRIPTION AND TOPICS: Participants share their organization constitutions and the different structures within organisations (organogram) to understand the different types of secretaries prevalent today in unions and organisations.
DURATION (minutes): 1 hour session & 1 hour for homework activities

Session 3: Duties & Responsibilities of a Secretary

ONLINE LEARNING MODE: Synchronous session & Self-learning activities on the IFWEA Online Labour Academy
DESCRIPTION AND TOPICS: Review and discuss the different types of duties and responsibilities of a secretary in groups
DURATION (minutes): 1 hour session & 1 hour for homework activities

Session 4: Real-life experiences as a Secretary

ONLINE LEARNING MODE: Synchronous session & Self-learning activities on the IFWEA Online Labour Academy
DESCRIPTION AND TOPICS: Sharing from guest speakers: Real-life experiences and perspectives of a secretary and Q&A session. Discuss and share own experiences and perspectives about the secretary in the respective groups.
DURATION (minutes): 1 hour session & 1 hour for homework activities

Session 5: Developing adaptability skills as a secretary

ONLINE LEARNING MODE: Synchronous session & Self-learning activities on the IFWEA Online Labour Academy
DESCRIPTION AND TOPICS: Participants review different scenarios on the different adaptability skills of a secretary and conduct a role-play in groups
DURATION (minutes): 1 hour session & 1 hour for homework activities

Session 6: Course evaluation

DESCRIPTION AND TOPICS: Participants reflect on the course
Complete course evaluation
DURATION (minutes): 1 hour session & 30 minute evaluation